myBama
Office for Academic Affairs

Guidelines for the Final APR Meeting with the Provost

March 2024

The culmination of the Academic Program Review (APR) is the final meeting with the Provost, where the strategic action plan is presented and discussed. This meeting serves to align the department’s goals with the university’s strategic vision.

Here is a generic template for the agenda, adaptable for any department:

AGENDA

Final Academic Program Review Meeting with the Provost
[Department Name]
[Date & Time]
[Location]

1. APR Process Overview

– Presentation by the Associate Provost for Academic Affairs.

– Brief recap of the APR process, emphasizing the key findings and recommendations.

2. Strategic Action Plan Presentation

– Presentation by the Department Chair.

– A focused presentation, approximately 10-15 minutes, detailing the strategic action plan with the aid of slides.

3. Strategic Plan Alignment

– Discussion led by the Dean of the College.

– Exploration of how the action plan aligns with the college’s and university’s strategic objectives.

4. Impact on Graduate Education (if applicable)

– Assessment by the Associate Provost and Dean of the Graduate School.

– Consideration of the plan’s influence on graduate studies within the department.

5. Assessment Overview

– Review by the Director of Institutional Effectiveness.

– Analysis of the action plan’s integration with current assessment mechanisms and its potential impact.

6. Distance Education Overview (if applicable)

– Review by the Executive Director of Online and Continuing Education.

– Analysis of the action plan’s integration with current online education within the department.

7. Provost’s Evaluation and Guidance

– Closing insights and directives from the Provost.

– Summary of feedback on the strategic action plan, with emphasis on the next steps.

Meeting Preparation

  • All presenters should review their materials to ensure they are clear, concise and aligned with institutional goals.
  • Prepare for potential queries and discussions that may arise from the presentations.

During the Meeting

  • Adhere to the schedule, ensuring each segment is given appropriate consideration.
  • Foster an open and constructive dialogue around the strategic action plan.

Post-Meeting Follow-Up

  • Consolidate feedback and integrate it into the action plan as necessary.
  • Share a summary of the meeting and feedback with all stakeholders for transparency and collective understanding.
  • Outline actionable steps based on the provost’s recommendations and finalize the plan for implementation.

This agenda template ensures that the final meeting is structured, focused and productive, guiding the department towards its strategic objectives while upholding the broader goals of the institution.