December 1, 2015
TO: Deans, Directors, Department Heads, and University Faculty
FROM: P. Sobecky, Associate Provost for Academic Affairs
RE: Textbook/Course Materials Policy
The Office for Academic Affairs would like to remind you of UA’s Textbook/Course Materials Policy and regulations prescribed by the Alabama state law enacted in 1993 and the Higher Education Opportunity Act (HEOA) of 2008. For more information visit www.universitysupplystore.com
In order to comply with these laws, The University of Alabama has an established policy that all textbook/course materials requests must be sent to the University Supply Store because of its UA designation as the central distribution location. In addition to compliance with regulations, this policy ensures that the University will make available all of the necessary course materials for our students. Please see the attached policy.
Course materials information can be submitted through department offices or directly to the University Supply Store. The University Supply Store is required to make available all course material and anthology/packet orders to established off- campus stores within 48 business hours of receipt. An efficient process has been developed at the Ferguson Center store to comply with the State mandate as well as the HEOA for course materials information to be posted on the UA course registration website.
Additionally, please be aware that State Ethics laws prohibit a faculty member from using his/her position as a UA employee to obtain personal gain for himself/herself, for family members or for any business with which the person is associated unless the use and gain are otherwise specifically authorized by law. No faculty member (or family members or associated business) who is an author of requested course materials may make the decision as to whether his/her course materials will be used; instead, University policy requires approval by a textbook selection committee. For more information, see http://www.provost.ua.edu/state-ethics-law.html and Chapter Three, Section XI B. of the Faculty Handbook, http://www.facultyhandbook.ua.edu/xi-conflict-of-interest.html
We appreciate your attention to this policy and remind you to submit your textbook/course materials orders as soon as possible, preferably before the upcoming Academic term registration. If you have any questions or need assistance in submitting your request, please call Bernadette Chavira-Trull, Senior Associate Director of Books, at 348-2384 or e-mail her at email@example.com.