Faculty Entertainment
Forms:

PRE-APPROVAL REQUEST FORM
.pdf | .doc

Acknowledgement of Awareness of Alcohol-Related Laws
.pdf | .doc

GUIDELINE OF ACCEPTANCE RECEIPTS
.pdf | .doc

Entertainment Expense
Form
.pdf | .doc

FACULTY ENTERTAINMENT
STUDENT EVALUATION
.pdf | .doc

Funds for the Faculty Entertainment of Students

We are pleased to announce that these funds are once again available to all teaching staff including instructors, adjuncts, and administrative professionals who teach Academic courses.  Please note that graduate TA’s are not included in the Faculty Entertainment Program.

We want to thank you for fulfilling the purpose of the program which is to increase informal student-faculty interaction outside of the classroom.  As a result of these special occasions, we hope that students bond and feel more connectedness to their professors and to the University, gain more interpersonal competence, and acquire more knowledge about the role of college professors.  Your willingness to participate will undoubtedly assist us in reaching the student learning outcomes we desire.  We look forward to strengthening this and other partnerships between Student Affairs and Academic Affairs.  Thank you for your contribution to the enhancement of students’ lives and creating a stronger sense of community between students and our teaching faculty.

Please carefully read the guidelines below for clarification of policies.

• At least two weeks before the event faculty members must receive pre-approval of entertainment requests. Submit forms #1 and #2.

• At the end of your event, please administer the attached student evaluations (Form #4) to all who participated.  Then gather the evaluations and submit them with your name and event date to the Office of Academic Affairs (Box 870114).

• As soon as possible after the event, original receipts and a completed Entertainment Expense Form (form # 3) are to be submitted to the Office for Academic Affairs (Box 870114). These must be submitted no later than 60 days after the event. Receipts and forms requesting reimbursement submitted after the 60 day cut-off will not be honored. Acceptable alternatives to original receipts are listed here.

• Teaching faculty with rank of instructor or above will be eligible for reimbursement for hosting students enrolled in their course and/or academic advisees.

• Reimbursement from the fund may be approved by the Academic Affairs staff in an amount up to $65.00 per occasion, with reimbursement to an individual faculty member not to exceed one occasion per semester during the fall and spring.  Reimbursements are not available for summer events.

• Events such as departmental holiday parties, graduation luncheons, or other departmental gatherings are not eligible for reimbursement.

• Receipts will not be split for reimbursement to multiple faculty members.  Each faculty member must individually submit receipts for purchases made rather than one person who purchases for a collective in the expectation that each participating faculty will receive an appropriate share.

• For classes with enrollment of 40 or more students in one section, faculty may host up to three sub-groups of the class with each occasion eligible for the full reimbursement.  Hosting of the class in these instances will be considered as one occasion. This special provision does not extend to hosting advisees.

• In keeping with the University Alcohol Policy, alcohol should not be provided at social activities attended by primarily underage students. For this reason, reimbursement requests for purchases of alcohol served at social occasions for students of undergraduate courses will not be accepted.

• It is advisable that participants make and keep copies of receipts until reimbursements have received.

Completed copies of the enclosed forms along with receipts should be submitted to:

Katy Galloway
Office for Academic Affairs
Box 870114
Tuscaloosa, AL 35487
kgalloway@aalan.ua.edu
205.348.4890